Important Dates and Times:
- Daily hours for the exhibition:
- 8 – 9 Sept: 9:00 AM to 3:00 PM (KFUPM Only)
- 10 Sept: 9:00 AM - 6: 00 PM (Public)
- Last day for registration: Aug 14th, 2025 at 11:59 PM
- Participation fee payment deadline: Aug 31th, 2025 at 11:59 PM
- Withdrawal deadline without penalty: Aug 24th, 2025 at 11:59 PM
- Booth installations: starts on Sept 3rd, 2025 at 9:00 AM, and the venue will be open for installation 24/7 until Sept 6th, 2025 at 4:00 PM.
- Badges and parking tags pick up: Sept 7th, 2025, from 9:00 AM to 3:00 PM at the venue (Exhibition Center: Building 54).
Booth Guidelines:
Sponsors & Premium Exhibitors:
- Contracting the event Organizing Partner, WD, for your booth is recommended.
- If you choose to contract another vendor, please comply with the following:
- design and install your booth according to the exact dimensions of the chosen category, see “Participation Category”.
- Comply with the dates and times mentioned above.
- Booth must not exceed 3m height.
- Bring any necessary electrical wires, extensions or heavy materials you may need.
- Booth locations for participating entities are determined by the organizing committee and will be announced before the event.
Standard Exhibitors:
- The booth will be provided by KFUPM with the Exhibitor’s logo only (Plain - without branding), see a sample here.
- You are encouraged to design and install booth branding, please follow the exact dimensions as provided on the participation manual.
- Booth locations for participating entities are determined by the organizing committee and will be announced before the event.
Booth Representatives:
- Booth representatives MUST comply with the following at all times:
- display badges at the venue.
- display parking tags on the vehicle.
- be present at the booth until 6:00 PM of the last day.
- Dress Code:
- Men: Traditional Saudi attire or business casual attire.
- Women: Abaya with Hijab (hair covering).
- Basic hospitality such as coffee, dates and chocolate are welcomed.
